• The Role of a Regional Organiser, VPMA
  • The Role of a Regional Organiser, VPMA
  • The Role of a Regional Organiser, VPMA
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The Role of a Regional Organiser

Our Regional Organisers (ROs) are the heart and soul of our association! They play an important role in helping us to reach our members, and in giving us feedback regarding their needs. They help with co-ordinating VPMA activities, and regularly providing members within their area with high quality discussions and CPD. It's an easy and rewarding role, so if you're keen on supporting your association and would like to find out more, read on.....

We encourage our Regional Organisers to put on regular meetings, with a minimum of 3 per year. These meetings allow the members to network and this should form the principal part of every meeting. Discussions on current issues has proved a very popular format and can be combined with a speaker to present on a certain topic (but the latter isn't absolutely necessary - rather we would encourage you to focus on discussions - and particularly on topics that are of relevance in our members' day-to-day work roles).   Our aim is for our members not to feel alone in the workplace and have a meeting they can attend to discuss any issues they may have.

If you do wish to have a speaker at your meeting, we ask that there is just the one, and so the topic can be covered more in depth than with multiple speakers. Speakers will often volunteer themselves (either via the secretariat who hold details of people who wish to present regionally, or directly to you) as the members attending are a key target for many businesses. 

We try to make the organisation of the meetings easy for our ROs. For this reason, a very simple discussion format works well and is straightforward to put together. 

When you become a Regional Organiser, you'll be asked to sign an agreement which commits you to setting up three meetings for your area, and ideally the dates for these should be identified at the start of every year. The secretariat is there to then help you publicise it and reach members in your area. Regional meetings are free to VPMA members to attend. You'll have the help and inspiration of our existing ROs, and the VPMA team. 

Overall responsbilities of a Regional Organiser 

·        Attract New Members. The growth of the VPMA at regional level is vital, so ROs should promote the VPMA at this level and encourage new members.

·    Organise meetings at least three times a year for their area. The format of these meetings may range from small informal gatherings that are used for networking and support, to larger CPD events.

·      Manage financial aspects of these meetings. You'll need to ensure that fees are collected, venues found and financed if necessary (usually by sponsorship if possible) and money paid into VPMA as required. Many practices now have meeting room facilities which you may be able to use free of charge. This is where your networking skills come in! There is an option available for the VPMA Secretariat to help you manage the financial aspects of your meeting if you wish.

·         Feed back to the Regional Co-ordinator ("RC": currently Renay Rickard) on any topical or VPMA-related issues that members would like to discuss. This can then be taken forward to the VPMA Board of Directors if appropriate.


Get together! We usually hold a meeting annually at VPMA/SPVS Congress  for any ROs that are attending the event.  The time and date will be arranged when we know which ROs are attending congress. 

The role of Regional Organiser is voluntary. You'll need to be a VPMA member. Assistance is available to help you organise your meetings, source speakers and assist with the financial side of the meetings, if required.  

If you would like to discuss the Role of a Regional Organiser further, please contact the This e-mail address is being protected from spambots. You need JavaScript enabled to view it .